Administration & Disbursement (DA) Officer

Cyprus Job Market

Administration & Disbursement (DA) Officer

Purpose

To execute all day-to-day administration and management activities with regards to Waypoint Port Services (WPS) Sub-Agency accounting and financial matters in a timely and effective manner.

To ensure timely invoices are received by service providers and Final Disbursement Account (FDA) is timely sent to our principals and funds collected.

Interrelations

The position reports to the Port Agency Manager and Group Finance Manager.

Formal authorities

The Responsible person and the main focal point for invoicing to principals.

Main responsibilities

  • Collect all invoices from service providers.
  • Preparation of the FDA in a timely manner.
  • Ensure the correctness and completeness of all FDAs.
  • Perform all related accounting data entry for our sub-agency activity into the WPS system
  • Controlling the prefunding with the clients and ensuring that there are sufficient funds for payments at any point
  • Reconciliation of the company’s accounts on a quarterly basis to ensure correctness of all entries
  • Daily monitoring of debtors and regular follow up with clients for payments ensuring that there are no debts older than 30 days
  • Delivery of correct and accurate financial reports to WPS management
  • Maintain an excellent relationship with our service providers
  • Keeps up to date with changes in the accounting legislation and reviews the operation of the department, proposing and, upon approval, implementing improvements in policies, procedures and guidelines
  • Provides the external auditors with all requested information for a comprehensive and complete audit and cooperates during the audit for any assistance that might be needed. In addition, he/she provides internal auditors with all information requested
  • Assists external accountants with all details required

Accountabilities

Ensure that the financial and accounting procedures between WPS, our principals and service providers are adhered to, invoicing sent out swiftly and funds received on time

Main Qualifications

  • Fluent in English speaking, reading and writing
  • Degree/Diploma in Accounting
  • Have a clean police conduct report
  • At ease with the latest IT solutions and able to handle smart phone technology
  • With at least 1 year of experience in the shipping industry
  • Strong interpersonal skills and customer relationship building skills
  • Ease to communicate effectively and clearly
  • Ability to multitask and work under pressure
  • Strong attention to detail
  • Reliable, enthusiastic and professional attitude
  • Confident in relating to different organisational levels
  • Ensure that all tasks are fulfilled and delivered on a timely manner even if tasks will be completed outside working hours
  • Ability to work on own initiative
  • Organised, disciplined and strong personality
  • Result oriented

If you are interested please send your CV to

Λεμεσός

ΚΛΑΔΟΣ ΑΠΑΣΧΟΛΗΣΗΣ: Ναυτιλιακές Εταιρείες

Waypoint Port Services Ltd part of BSM group, was established in July 2014 in Cyprus, with owned Port Agency offices in Singapore,Hong Kong, Indonesia, Panama, Rotterdam, Brazil, Ghana, Cyprus,…

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