Office Administrator

PrimeTel PLC

What will your job look like?
β€’ Oversee the activity of the Reception: ensure that the Reception is attended every single moment throughout the working hours, and that a replacement is properly trained
β€’ Receive and distribute the incoming and outgoing mail within specific timelines
β€’ Manage filing & records; identify online solutions for paper management
β€’ Coordinate the maintenance of the conference rooms (cleanness, maintenance of office equipment, etc.)
β€’ Support all departments with various admin tasks (courier, copying/scanning, calls, office supplies, etc.)
β€’ Coordinate the organization of meetings, conferences, and events
β€’ Support in various other administration tasks of other departments (business trips, calls, managing vendors, conducting various research, etc.)
β€’ Issue various reports and handle various administrative paperwork and tasks, as necessary
β€’ Greet, assist, and escort visitors, employees, and customers
β€’ Manage incoming calls and messages
β€’ Abide by the Security measures of the Company
β€’ Reflect a professional image of the Company
β€’ Ensure and maintain confidentiality of all aspects of the job
All you need is…
β€’ Proven ability of handling office administration and document management work
β€’ Customer orientation and professional appearance and behavior are a must
β€’ Ability to maintain confidentiality is a mandatory requirement
β€’ Education to a degree level is a plus
β€’ Excellent command of the spoken/written Greek and English language is a must
β€’ Ability to write in a clear and concise manner, using appropriate and correct grammar, style and language, in both English and Greek
β€’ Excellent knowledge and ability to use Word, Excel, PowerPoint, Outlook, Internet search
β€’ Ability to prioritize and manage several activities simultaneously
β€’ Attention to detail/accuracy
β€’ Ability to work under pressure and meet deadlines

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