Office Administrator

Exinity

Exinity Group is a new global wealth management organisation with an ambitious mission to create a new generation of empowered investors and traders. The Group is home to its various retail businesses including Alpari International, FXTM and a soon new retail offering under the Exinity name. We’re meeting the needs of aspirational young adults who want secure access to both cash based and leveraged investment products, with innovative solutions.

Our global network of offices and regulations spans Europe, the Middle East, Africa, Asia and Latin America, and we have already attracted over 3 million clients across 180 countries. We have offices in Cyprus, Asia, Africa, Latin America and the City of London.

At Exinity, we believe in the freedom to succeed. It’s not just a promise we make to our clients and partners, but to our people too. We encourage our people to learn from each other, to exchange information and best practices in an open-minded environment, and to advance by building up their skills and responsibilities. We do this in order to create prosperity for our customers, our brands, and our people.

The Office Administrator will ensure the smooth operation of the HQ office. This role is tailored to cover all the enquiries that might arise from all the Departments. At the same time, this person will be assisting the Manager of Administration with day-to-day needs.

Responsibilities:

Provide day-to-day administration support for the office

Manage boardroom bookings, greeting guests

Arranging associates executive gifts

Assist in Corporate documents’ execution and filing

Manage phone calls/ emails

Assist in Business Trips process

Organizing internal and external meetings

Arranging regular office checks in coordination with Maintenance and Security

Manage correspondence by answering emails and phone calls

Update Stock control on a regular basis

Messenger Services and post (CY and abroad)

Handle payments through the relevant software and maintain budget control

Handle all office related orders (Stationary, kitchen supplies, cleaning supplies)

Drive continuous improvement of office working environment and identify opportunities for improvements

Assist in planning and managing of the office budget

Ensure that office policies and procedures are implemented appropriately

Handle corporate apartments (control occupancy, cleaning before and after stay, maintenance, etc.)

Perform other duties requested by the Manager of Administration

Requirements

  • Organizational skills
  • Time management skills
  • Communication skills
  • Attention to detail
  • Confidentiality

Benefits

Medical Insurance

Performance-related bonus
Paid sick leave days for self and for taking care of your dependents
Interest Free Loans
Flexible Working Hours
Compensation for working extra shifts, weekends, and public holidays
A focus on your wellbeing, including talks and access to self-development tools

Workable

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