Office Manager

  • Full Time
  • Part Time
  • Limassol

Family Office

Job Description

1. Maintenance of the clients’ and the Employer’s electronic document portals (scanning, filing and uploading documents in accordance with the Employer’s procedures) and paper archives;

2. Document flow including but not limited to drafting and preparation of documents for signing, dispatching of documents via international/local courier, collection and delivery of hard copies;

3. Maintenance of data on VAT return and maintenance of the VAT register;

4. Managing of payments from the Employer’s account via online banking or petty cash; maintenance of the expenses register of the Employer;

5. Managing of payment of the clients` utility bills via online banking or petty cash; maintenance of the clients` payment registers;

6. Preparation of documentation required for business activities of the Employer;

7. Answering phone calls and sending faxes;

8. Arranging trips (book flights, hotel, taxi, restaurants) for directors and other employees of the Employer;

9. Scheduling appointments and meetings, maintaining calendars, reserving rooms for meetings;

10. Maintenance and general administration of the office (e.g. stationery, mobile connection, equipment, etc);

11. Reporting to the Employer on the fulfilment of the Employee’s duties;

12. Perform the duties of the Executive Secretary in the absence of the latter or as may be required by the Employer;

13. Other duties as may be required by the Employer;

14. Report to directors of the company and all other employees of the company.

Requirements

∙ Fluent English, Russian/Greek is a plus

∙ Excellent writing, communication and coordination skills

∙ Accuracy and attention to details

∙ Full time or part time occupation

∙ No legal restrictions to work in Cyprus

∙ Driving license and personal car

To apply send CV to [email protected]

To apply for this job email your details to marina.koshel@leonmfo.com