Russian-speaking Company Administrator

Website StaffMatters Recruitment

For its office in Limassol this international IT Development company is are looking for a Company administrator


Legal and Secretary:
Performs all required functions of a Company Secretary. Ensure that all the necessary changes that need to be made with the Registrar of Companies are made in time, and that all forms and Certificates are updated and kept in file
Liaise with the State Authorities (including Registrar of companies, Tax, VAT department etc) including communication, preparation and submission of application forms for Authorities
Prepare notice, agendas, draft minutes and other documents required for Board meetings
Prepare, execute and process documents such as board resolutions, minutes, agreements, power of attorney and other
Maintain registers of the companies as required under the provisions of the Companies Law and update records in all databases including EBOS, Knowledge Database, DataRoom and other
Liaise with local and foreign banks for opening, operating and closing of bank accounts; keep register of all provided to the banks forms
Participation in the opening, restructuring, liquidation of legal entities
Prepare POA’s, registers, letters in Greek and English and Russian
Participate in KYC procedures for the companies
Preparation and organization of signing documents, extension and termination of the agreements
Managing all the documents flow related to operational activities of our companies including maintaining document management systems EBOS, Knowledge Database, DataRoom and other. Keeping records of all the documents according Companies policies
Participation in preparation of drafts and final versions of standard contracts
Managing English-Greek-Russian translation of corporate or other documents upon request
Organize all correspondence of the department
Performing other administrative duties on request
Assist with the day-to-day corporate routine of Corporate Legal division
Communication with notaries, couriers, and other services providers. Submitting PO for services in financial system (1C)

Working with audit requests in permanent cooperation with Financial department
Regular (monthly) reconciliations of the documents with Financial department
Participation in the collection of documents for audits
Monthly reconciliation with accounting data and updating of all existing agreements

Project work:
Participation in various projects of the company

Office manager back-up in case of her absence (formation of orders for the office, communication with landlords, ordering food)
Accountant back-up (participation in the standard operations entry into the program)

At least 2 years of experience within a corporate administration and corporate secretary
University degree
Fluency in Russian, English and Greek
Open minded, flexible and dynamic
Cypriot citizen

The working hours are 10.00 – 19.00 (to be discussed)

StaffMatters Recruitment